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Microsoft office 2010 no longer supported free
This topic gives you step-by-step instructions and best practices for making your PowerPoint presentations accessible and unlock your content to everyone, including people with disabilities. PowerPoint has many features built-in that help people with different abilities to read and author documents. In this topic, you learn, for example, how to work with the Accessibility Checker to tackle accessibility issues while you’re creating your presentation.
You’ll also learn how to add alt texts to images so that people using screen readers are able to listen to what the image is all about.
You can also read about how to use slide design, fonts, colors, and styles to maximize the inclusiveness of your slides before you share or present them to your audience.
Best practices for making PowerPoint presentations accessible. Check accessibility while you work. Create accessible slides. Avoid using tables. Add alt text to visuals. Create accessible hyperlink text and add ScreenTips. Use accessible font format and color. Use captions, subtitles, and alternative audio tracks in videos.
Save your presentation in a different format. Test accessibility with a screen reader. The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities. To find missing alternative text, use the Accessibility Checker. Use the Accessibility Checker to find slides that have possible problems with reading order. A screen reader reads the elements of a slide in the order they were added to the slide, which might be very different from the order in which things appear.
Set the reading order of slide contents. Use built-in slide designs for inclusive reading order, colors, and more. To determine whether hyperlink text makes sense as standalone information, visually scan the slides in your presentation. Tip: You can also add ScreenTips that appear when your cursor hovers over text or images that include a hyperlink. Turn on the Color filter switch, and then select Grayscale. Visually scan each slide in your presentation for instances of color-coding.
People who are blind, have low vision, or are colorblind might miss out on the meaning conveyed by particular colors. Use an accessible presentation template. To find insufficient color contrast, use the Accessibility Checker.
Strong contrast between text and background makes it easier for people with low vision or colorblindness to see and use the content. Use accessible font color. To find slides that do not have titles, use the Accessibility Checker. People who are blind, have low vision, or a reading disability rely on slide titles to navigate. For example, by skimming or using a screen reader, they can quickly scan through a list of slide titles and go right to the slide they want. Give every slide a title.
Hide a slide title. If you must use tables, create a simple table structure for data only, and specify column header information. To ensure that tables don’t contain split cells, merged cells, or nested tables, use the Accessibility Checker. Use table headers. To find potential issues related to fonts or white space, review your slides for areas that look crowded or illegible.
Make videos accessible to people who are blind or have low vision or people who are deaf or hard-of-hearing. Subtitles typically contain a transcription or translation of the dialogue. Closed captions typically also describe audio cues such as music or sound effects that occur off-screen.
Video description means audio-narrated descriptions of a video’s key visual elements. These descriptions are inserted into natural pauses in the program’s dialogue. Video description makes video more accessible to people who are blind or have low vision. Include accessibility tags to PDF files you create from your presentation.
The tags make it possible for screen readers and other assistive technologies to read and navigate a document. Top of Page. The Accessibility Checker is a tool that reviews your content and flags accessibility issues it comes across. It explains why each issue might be a potential problem for someone with a disability. The Accessibility Checker also suggests how you can resolve the issues that appear.
In PowerPoint, the Accessibility Checker runs automatically in the background when you’re creating a document. If the Accessibility Checker detects accessibility issues, you will get a reminder in the status bar.
The Accessibility pane opens, and you can now review and fix accessibility issues. For more info, go to Improve accessibility with the Accessibility Checker. Tip: Use the Accessibility Reminder add-in for Office to notify authors and contributors of accessibility issues in their documents.
With the add-in, you can quickly add reminder comments that spread awareness of accessibility issues and encourage the use of the Accessibility Checker. For more info, go to Use the Accessibility Reminder to notify authors of accessibility issues. The following procedures describe how to make the slides in your PowerPoint presentations accessible.
For more info, go to Video: Create accessible slides and Video: Design slides for people with dyslexia. Use one of the accessible PowerPoint templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.
They are also designed so that screen readers can more easily read the slide content. In the Search for Online templates and themes text field, type accessible templates and press Enter. One simple step towards inclusivity is having a unique, descriptive title on each slide, even if it isn’t visible. A person with a visual disability that uses a screen reader relies on the slide titles to know which slide is which.
Use the Accessibility ribbon to make sure every slide has a title. For instructions, go to Title a slide and expand the “Use the Accessibility ribbon to title a slide” section. You can position a title off the slide. That way, the slide has a title for accessibility, but you save space on the slide for other content. For instructions, go to Title a slide and expand the “Put a title on a slide, but make the title invisible” section.
If you want all or many of your slide titles to be hidden, you can modify the slide master. For instructions, go to Title a slide and expand the “Systematically hide slide titles” section. If you’ve moved or edited a placeholder on a slide, you can reset the slide to its original design. All formatting for example, fonts, colors, effects go back to what has been assigned in the template.
Restoring the design might also help you find title placeholders which need a unique title. To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset. Some people with visual disabilities use a screen reader to read the information on the slide. When you create slides, putting the objects in a logical reading order is crucial for screen reader users to understand the slide.
Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents. When the screen reader reads the slide, it reads the objects in the order they are listed in the Reading Order pane.
For the step-by-step instructions how to set the reading order, go to Make slides easier to read by using the Reading Order pane. PowerPoint has built-in, predesigned slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who use assistive technologies such as screen readers and people who see.
For more info, go to Video: Use accessible colors and styles in slides. Expand the Themes gallery and select the slide layout that you want. PowerPoint automatically applies this layout to the presentation.
In general, avoid tables if possible and present the data another way, like paragraphs with headings. Tables with fixed width might prove difficult to read for people who use Magnifier, because such tables force the content to a specific size. This makes the font very small, which forces Magnifier users to scroll horizontally, especially on mobile devices. If you have to use tables, use the following guidelines to make sure your table is as accessible as possible:.
If you have hyperlinks in your table, edit the link texts, so they make sense and don’t break mid-sentence. Make sure the slide content is easily read with Magnifier.
Screen readers keep track of their location in a table by counting table cells. Blank cells in a table could also mislead someone using a screen reader into thinking that there is nothing more in the table. Use a simple table structure for data only and specify column header information. Screen readers also use header information to identify rows and columns. Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos.
In alt text, briefly describe the image, its intent, and what is important about the image.
Microsoft office 2010 no longer supported free
After Office reaches its end of support, Microsoft no longer provides the following services:. Because of these changes, we strongly recommend that you upgrade to a supported version of Office as soon as possible. Before your older version of Office reaches its end of support, you should explore your options and prepare an upgrade plan to either of these latest versions of Office:.
Microsoft Apps, the subscription version of Office that comes with many Microsoft and Office enterprise and business plans. Office LTSC , which is sold as a one-time purchase, through a volume license agreement, and available for one computer per license. Microsoft and Office provides subscription plans that include access to Office applications and other cloud services, including Teams, Exchange Online, and OneDrive for Business.
For more information, see the following resources:. Microsoft Apps is the version of Office that comes with many of those enterprise and business subscription plans. Microsoft Apps includes the full versions of Office apps installed on your client devices.
Unlike volume licensed versions of Office, Microsoft Apps provides a user-based licensing model that allows your users to install Office on multiple devices with their license. For example, install and use Microsoft Apps on both a Windows 11 device and a Mac, as well as on a mobile device.
Other options are available, such as device-based licensing or shared computer activation for devices shared by multiple users, and extended offline access for devices that aren’t connected to the internet for an extended period of time.
There are also differences in how you deploy, activate, and update Microsoft Apps compared to older volume licensed versions of Office. For more information about Microsoft Apps, see the following information:. Before upgrading to Microsoft Apps, verify that your client computers meet or exceed the minimum system requirements. In addition, you should review the system requirements for your Office server workloads.
For more information, see Exchange Server supportability matrix and System Requirements for Office server products. Because Microsoft Apps comes with many enterprise Microsoft and Office plans, you should review the capabilities of your current plan as part of planning an upgrade to Microsoft Apps. Prior to deploying Microsoft Apps, for example, you should ensure that all your users have accounts and licenses. Before deploying Microsoft Apps, you may want to test your business-critical VBA macros, third-party add-ins, and complex documents and spreadsheets to assess their compatibility with Microsoft Apps.
For more information, see Assess application compatibility. The Readiness Toolkit includes the Readiness Report Creator, which creates an Excel report with VBA macro compatibility and add-in readiness information to help your enterprise assess its readiness to move to Microsoft Apps. For more information, see Use the Readiness Toolkit to assess application compatibility for Microsoft Apps.
Other resources are also available. For example, if you use Microsoft Endpoint Configuration Manager current branch , you can use the Microsoft Apps readiness dashboard. Or, you can get assistance from Microsoft through the App Assure program. To decide how to upgrade to Microsoft Apps, you should evaluate your infrastructure and environment, including the following areas:.
Your assessment of these components will influence how you want to upgrade. For more information, see Assess your environment and requirements for deploying Microsoft Apps. You can deploy and update Microsoft Apps directly from the cloud, from a local source on your local network, or with Configuration Manager or another software distribution solution.
Which option you choose depends on your environment and business requirements. Deploying from the cloud, for example, minimizes your administrative overhead, but could require more network bandwidth. Deploying with Configuration Manager or from a local source, on the other hand, might provide more control over which devices are deployed and updated and when they are.
Prior to deploying Microsoft Apps, for example, you should ensure that all your users have accounts and licenses. Before deploying Microsoft Apps, you may want to test your business-critical VBA macros, third-party add-ins, and complex documents and spreadsheets to assess their compatibility with Microsoft Apps. For more information, see Assess application compatibility. The Readiness Toolkit includes the Readiness Report Creator, which creates an Excel report with VBA macro compatibility and add-in readiness information to help your enterprise assess its readiness to move to Microsoft Apps.
For more information, see Use the Readiness Toolkit to assess application compatibility for Microsoft Apps. Other resources are also available. For example, if you use Microsoft Configuration Manager current branch , you can use the Microsoft Apps readiness dashboard.
Or, you can get assistance from Microsoft through the App Assure program. To decide how to upgrade to Microsoft Apps, you should evaluate your infrastructure and environment, including the following areas:. Your assessment of these components will influence how you want to upgrade.
For more information, see Assess your environment and requirements for deploying Microsoft Apps. You can deploy and update Microsoft Apps directly from the cloud, from a local source on your local network, or with Configuration Manager or another software distribution solution.
Which option you choose depends on your environment and business requirements. Deploying from the cloud, for example, minimizes your administrative overhead, but could require more network bandwidth.
Deploying with Configuration Manager or from a local source, on the other hand, might provide more control over which devices are deployed and updated and when they are. For more information, see Plan your enterprise deployment of Microsoft Apps. With Microsoft Apps, you can control how frequently your users receive feature updates to their Office applications. You can install language accessory packs after you’ve deployed Microsoft Apps in one of its base languages. There are two ways to install language accessory packs:.
For more information, see Overview of deploying languages for Microsoft Apps. The download includes an Excel file that lists all the policy settings for Microsoft Apps. If you have Microsoft Apps for enterprise, you can also use Cloud Policy to apply most user-based policy settings. For more information, see Overview of Cloud Policy service for Microsoft We recommend that you uninstall any previous versions of Office before installing Microsoft Apps on a device.
You can remove these older versions of Office at the same time that you’re installing Microsoft Apps. The , , and desktop versions of Project and Visio share the same end of support dates as the Office suites for those versions. For example, support for Project ended on October 13, and support for Visio ends on April 11, Subscription plans for Project and Visio are available and include regular feature updates.
These plans are sold separately from plans that include Microsoft Apps. These versions were released in September and won’t receive regular feature updates. Skip to main content. This browser is no longer supported. Table of contents Exit focus mode.